As part of the Data Protection Act (GDPR) it is now necessary for me to inform you of the information I keep about you and anyone in your family or of your friends who may be directly involved in a photo session with me, how your information is used and stored, and to receive permission for specific information to be stored and used.
The following information is stored on an excel database and details of existing clients are also kept in a secure, lockable filing drawer:
Details you have given me about yourself, your name and email address, home address and contact numbers and names, ages and contact details of friends or family members directly involved in your photo shoot, wedding or other event or session.
Details of allergies or preferences for coffee or tea and any relevant information on likes and dislikes for your session and your commissioned images, such as colours, styles and backgrounds.
Dates of sessions and purchases made are kept on the same database.
Records of existing clients are kept in hard copy format and digitally in an excel spreadsheet. I very occasionally send out the following to email addresses of existing clients and contacts I have collected at wedding fairs or through competitions and stands at promotional events:
- Newsletters with promotions
- Seasonal Offers
- Client specific offers and product updates to existing clients.
- Notification of dates available and new products or sessions.
- Charity Events or other relevant collaborations.
Your mobile telephone and or home numbers are entered into my mobile so I am able to communicate with you about sessions before and on the day of your event or shoot, and to advise you when your products are ready for collection. No other details are held on my mobile phone. My mobile phone is protected by a password.
Any photographs taken by me are stored in three different secure locations and on a secure password protected web gallery on my website. I retain any copyrights for photographs taken though print rights are given to clients who have purchased images from me. Please feel free to send any queries regarding photographs held by me should you have any concerns.
If you don't want me to contact you in the future, you can ask me to delete your record from my database and any held on my mobile phone.
Any non-returning customer's information will be destroyed within 3 years and web galleries become inactive after 1 year.
Over the next few months I will be asking you to opt in to ensure you agree to this information being held and that you are happy to receive communications from me.
Any questions, please message me, or send an email to email@example.com.
Yolanda Frost Photography